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Step 1: Identifying the need

Welcome to this session on the Step-by-Step Recruitment Process. In this training, we’ll walk through each stage of recruitment, showing not only what to do but also why each step matters for building healthy teams.

In this video, we’re beginning with Step 1: Identifying the need. This is the foundation of the whole process. Before drafting job descriptions or advertising for candidates, you must first pause and clarify why the role is necessary.

You’ll see how to recognise the gap, ask the right questions, and ensure that any new role is aligned with your mission—not just filling an empty chair. We’ll also draw out some biblical wisdom that shows how identifying the need is a principle rooted in God’s Word.

So let’s get started by exploring Step 1: Identifying the need.

Key Points

Step 1: Identifying the Need (Recruitment Process)

Recruitment must begin with clarity on why the role is necessary, not just a vague sense of needing help.
The goal is to understand the purpose and gap that the new role will fill.

Common reasons a new role may be required:

Organisational growth
Resignation or retirement
Skills or capacity gap

Key reflective questions to ask:

What purpose will this role serve in fulfilling the organisation’s mission?
What outcomes will the role be responsible for delivering?
Is a new role truly necessary, or can current responsibilities be redistributed?

Importance of this step:

Prevents hiring merely to “fill a seat.”
Ensures every recruitment decision is intentional and aligned with organisational goals.
Provides a foundation for all later steps — writing the job description, finding candidates, and making the final hire.
Without this clarity, the recruitment process becomes unfocused.

Before hiring, can you clearly articulate why this role is needed and how it serves the mission?